There are two ways to approach this . . .
Option A. You design and submit your own Ad
Please complete your Ad in PDF format within the spec
guidelines below - then send to the following email address;
email@example.com . You will receive a confirmation
of receipt, and approval if it meets all spec guidelines.
If Ad is not approved for submission, I will send an email
listing the items to be corrected.
Option B. We design the Ad for you - *(we recommended)
We outsource our graphic design work and receive a prefered
rate. . . because we luv ya we are passing that savings and
Design contact on to you. Your special exhibitor rate is $65 per hr
Click here to request help . . . and the designer will contact you
within 24hrs - 48hrs to begin the consultation.*We recommend this
option because the prefered designer we use is also responsible
for the entire content layout of the Welcome Guide.
Final Deadline for accepting finished Ads - February 8th, 2017
Our Welcome Guide is a 10.75 x 12 multi-page newspaper print
format including the exhibitor list and event floor map. Our Welcome
Guide will be printed and handed out to the attendees of our Expo,
making this the perfect opportunity to get your brand noticed!
1/4 Page Ad Specs
Exhibitor Cancellations - IMPORTANT PLEASE READ
No refunds will be issued by PWE under any circumstances. In the event of an exhibitor cancellation, Cancelling party has the right to assign and sell its interest in the booth to a prospective exhibitor that it finds as a replacement exhibitor. PWE must be notified of this assignment and give final approval of the transaction and prospective new exhibitor.
What if PWE finds a replacement exhibitor? Once notified by a cancelling exhibitor, PWE will use its best efforts to find a replacement exhibitor to purchase exhibition contract from cancelling party, but is under no contractual obligation to find a replacement exhibitor. If exhibitor cancels and PWE successfully finds a replacement exhibitor, PWE will return the cancelling exhibitor's monies minus the following administrative re-sell fees; If cancellation within 90 days prior to the event, exhibitor will incur a $75 re-sell fee. If exhibitor cancels within 60 days prior to the event, they will incur a $150 re-sell fee. If exhibitor cancels within 30 days prior to the event, they will incur a $250 re-sell fee. If exhibitor cancels within 7 days prior to the event, this will be considered a forfeiture of all monies paid.
Insurance Requirements - IMPORTANT PLEASE READ
ALL Exhibitors are required to provide proof of commercial general liability Insurance in the minimum amount of $1,000,000.00 per occurrence to cover liability for bodily injury, property damage, death and advertising injuries arising out of Vendor’s activities in connection with the Portland Women’s Expo Event. This insurance must be in force during the lease dates of the event, March 10-11, 2017, naming Free Gift Bags LLC DBA Portland Women’s Expo (3535 N. Vancouver Ave, Portland OR 97227) as the certificate holder. Portland Metro and MERC must be named as additional insured.
Please forward this information to your insurance agent, broker or company in order that they can issue the proper certificate of Insurance. Your normal business insurance should meet the requirements without any need for a special policy. Make sure that the policy covers all days of the show plus move in and move out days. Your Insurance Company should be able to issue the proper certificate at no charge or a nominal fee.
If you do not have insurance coverage in place, exhibitors can buy insurance online by researching "Exhibitor Event Insurance". Or as a convenience, you may click the link below and complete a short questionnaire to purchase the required Liability Insurance for just $84: EXHIBITORS MAY NOT MOVE INTO THE SHOW UNTIL THESE REQUIREMENTS ARE MET.
Rent Tables & Chairs from our official Expo Decorator
and much more!
ORDER ONLINE: Click HERE, and then from the Business List located on the lower right, click on the link to PORTLAND WOMEN’S EXPO 2017
(or copy and paste this link into your browser: http://www.triumphexpo.com/exhibitor.shtml).
Use the following to log in;
Password: Efficient (case-sensitive)
Oregon Convention Center Services
1. Electrical, Internet, and AV Services.
Should you require any of these services for your booth click here to order online. If you have questions feel free to contact the Exhibitor Services Desk at the Convention Center 503-235-7578
Click here for directions to the Oregon Convention Center.
Parking passes are not provided. The Convention Center has parking in their garage available at your own expense. (Click here for parking info).
HAVE YOU HEARD. . . THIS IS HOW WE SPREAD THE WORD!
Broadcast Media & Digital
1. Radio/TV media:
2. Grassroots Media.
Grassroots Media consists of our Street Team and our Facebook page (have you liked us yet?). Our Street Team will be putting up flyers and posters in these Metro Business Districts:
3. Social Media
The BIG LIKE Day campaign will take place on 2.20.17 On this day, we ask all of our exhibitors to share our event with friends on FB to encourage Likes, generate more visibility for the Expo, and reach as many potential attendees as possible. Help us spread the word!
Quick Marketing Tips
If you refer a friend who completes a booth purchase and becomes a new exhibitor, we’ll give you a $50 credit towards a 2018 Booth reservation.
Please let us know if you have any questions or comments. Thank you once again for agreeing to be a part of our Expo. It’s going to be awesome, and we’re so happy to have your participation! See you at the Expo! 971-279-2764
Thank you for participating in the 2017 Portland Women’s Expo! This event wouldn’t be the same without you. The goal of this information below is to provide you with the basic information and resources needed to make the Expo a success for everyone involved. Please read through this carefully and let us know if you have any questions. 971-279-2764
Exhibitor Booths, Credentials, Comp Tickets
1. Standard Booth Set-up.
Booths are 10’ x 10’ (unless you ordered a larger size), each are provided with 8’ high pipe & drape back-wall, and 3’ high piped & draped side rail dividers, and 1 booth identification sign.
2. Exhibitor Credentials.
A total of four (4) exhibitor credentials w/lanyards will be available for pick up during Move-In on Friday March 10th, located at the Exhibitor Services desk near Loading Bay B.
3. Comp Tickets.
Each exhibitor receives ten (10) Comp Tickets to be used for business promotion, family, friends, or VIP customers. These tickets are available here by clicking this link. Directions - Click the green ticket button and proceed to click on Enter Promotional Code in the upper right. Then enter in the box the word(s) "exhibitorcomp". After choosing your quantity proceed to checkout. Receive printable tickets directly to your email or a designated email(s)..
Click on the specs image below to enlarge
2017 Portland Women's Expo
Event Welcome Guide
Click the pic to flip through our 2016 Event Welcome Guide
General Exhibitor Kit Information - Please Read below
Full page Ad Specs
You still have time, reserve your space inside our 2017 Event Welcome Guide.
Reasons to reserve an AD
Reasons to reserve for exhibitors
1/2 page Ad Specs
Click on images above to view sample graphics.
Distribute professional grade business materials created for you at an affordable price. Consultations and custom design options are available. Please click here to request design assistance from our Design Help Desk.
Postcards & Flyers
$225: 1000 4" x 6" double-sided postcards, printed in full digital color.
Please send all images (to specification size shown below) to pdxwomensexpo(at)gmail.com
- 4.25" x 6.25" inch high resolution PDF or TIFF file that includes
a 0.125 inch bleed.
- Make sure important content is at least 1/4 inch away from
edges of document.
Banners Standout in a crowd!
$249: 6' x 3' banner with grommets, printed in full digital color. Send all images (to specification size shown below) to pdxwomensexpo(at)gmail.com
- Full Bleed Size (starting document size) should be
71.80" x 30.20"
- Resolution 75 DPI
- Document Trim Size (final size after being cut) should
be 71.56" x 29.97"
- Please be sure to keep all text within the safe margin.
(Finished artwork should use the full bleed dimensions
for best results.)