There are two ways to approach this . . . 

Option A. You design and submit your own Ad
Please complete your Ad in PDF format within the spec

guidelines below - then send to the following email address; .  You will receive a confirmation

of receipt, and approval if it meets all spec guidelines. 

If Ad is not approved for submission, I will send an email

listing the items to be corrected. 

Option B. We design the Ad for you - *(we recommended)
We outsource our graphic design work and receive a prefered

rate. . . because we luv ya we are passing that savings and

Design contact on to you.  Your special exhibitor rate is $65 per hr

which includes consultation and design. 

Click here to request help . . . and the designer will contact you

within 24hrs - 48hrs to begin the consultation.*We recommend this

option because the prefered designer we use is also responsible

for the entire content layout of the Welcome Guide.  

Final Deadline for accepting finished Ads - February 8th, 2017

Our Welcome Guide is a 10.75 x 12 multi-page newspaper print

format including the exhibitor list and event floor map.  Our Welcome

Guide will be printed and handed out to the attendees of our Expo,

making this the perfect opportunity to get your brand noticed!

1/4 Page Ad Specs

Exhibitor Cancellations - IMPORTANT PLEASE READ

No refunds will be issued by PWE under any circumstances.  In the event of an exhibitor cancellation, Cancelling party has the right to assign and sell its interest in the booth to a prospective exhibitor that it finds as a replacement exhibitor.  PWE must be notified of this assignment and give final approval of the transaction and prospective new exhibitor. 

What if PWE finds a replacement exhibitor?  Once notified by a cancelling exhibitor, PWE will use its best efforts to find a replacement exhibitor to purchase exhibition contract from cancelling party, but is under no contractual obligation to find a replacement exhibitor.  If exhibitor cancels and PWE successfully finds a replacement exhibitor, PWE will return the cancelling exhibitor's monies minus the following administrative re-sell fees; If cancellation within 90 days prior to the event, exhibitor will incur a $75 re-sell fee.  If exhibitor cancels within 60 days prior to the event, they will incur a $150 re-sell fee.  If exhibitor cancels within 30 days prior to the event, they will incur a $250 re-sell fee.  If exhibitor cancels within 7 days prior to the event, this will be considered a forfeiture of all monies paid.

Insurance Requirements - IMPORTANT PLEASE READ

ALL Exhibitors are required to provide proof of commercial general liability Insurance in the minimum amount of $1,000,000.00 per occurrence to cover liability for bodily injury, property damage, death and advertising injuries arising out of Vendor’s activities in connection with the Portland Women’s Expo Event.  This insurance must be in force during the lease dates of the event, March 10-11, 2017, naming Free Gift Bags LLC DBA Portland Women’s Expo (3535 N. Vancouver Ave, Portland OR 97227) as the certificate holder. Portland Metro and MERC must be named as additional insured.  

Please forward this information to your insurance agent, broker or company in order that they can issue the proper certificate of Insurance. Your normal business insurance should meet the requirements without any need for a special policy. Make sure that the policy covers all days of the show plus move in and move out days. Your Insurance Company should be able to issue the proper certificate at no charge or a nominal fee.

If you do not have insurance coverage in place, exhibitors can buy insurance online by researching "Exhibitor Event Insurance".  Or as a convenience, you may click the link below and complete a short questionnaire to purchase the required Liability Insurance for just $84: EXHIBITORS MAY NOT MOVE INTO THE SHOW UNTIL THESE REQUIREMENTS ARE MET.

Rent Tables & Chairs from our official Expo Decorator
and much more!

ORDER ONLINE: Click HERE, and then from the Business List located on the lower right, click on the link to PORTLAND WOMEN’S EXPO 2017
(or copy and paste this link into your browser:  

Use the following to log in;
Username: 8940
Password: Efficient (case-sensitive)

Oregon Convention Center Services

1.  Electrical, Internet, and AV Services.

Should you require any of these services for your booth click here to order online.  If you have questions feel free to contact the Exhibitor Services Desk at the Convention Center 503-235-7578

Driving Directions. 
Click here for directions to the Oregon Convention Center.

Parking passes are not provided. The Convention Center has parking in their garage available at your own expense. (Click here for parking info). 

Broadcast Media & Digital

1.  Radio/TV media:

  • Entercom Radio Family (The Wolf, The Buzz)
  • Alpha Radio Family (Kupl, 95.5, KINK)
  • El Ray 93.1 (Spanish)
  • Comcast Cable (includes Telemundo)
  • FOX12
  • KATU + Univision (Spanish)
  • KGW
  • KOIN
  • 100,000 digital email blast

 2.  Grassroots Media.

Grassroots Media consists of our Street Team and our Facebook page (have you liked us yet?).  Our Street Team will be putting up flyers and posters in these Metro Business Districts:

  • Belmont
  • Fremont
  • Broadway
  • Pearl
  • Downtown
  • Alberta
  • Mississippi
  • Hawthorne
  • Gresham
  • Beaverton
  • Hillsboro
  • Sellwood
  • Lake Oswego
  • Tualatin
  • Vancouver
  • Camas 

 3.  Social Media

  • Living Social Special Offer
  • Twitter
  • Fox Daily Deals Special Offer
  • Groupon Special Offer
  • Website BOGO Special
  • "Big Like Day" Campaign on Facebook

The BIG LIKE Day campaign will take place on 2.20.17  On this day, we ask all of our exhibitors to share our event with friends on FB to encourage Likes, generate more visibility for the Expo, and reach as many potential attendees as possible.  Help us spread the word!

Quick Marketing Tips

  • "Like" our FaceBook page
  • Send out info to your customer data base (click here for digital flyer)
  • Provide our office with promo giveaways/gift certificates, Facebook promotions
  • Write a message on our Facebook page telling people you will be there
  • Request posters & postcards for your business, we will send or drop off
  • Give our street team TIPS on where to flyer & poster in your area

Referral Bonus

If you refer a friend who completes a booth purchase and becomes a new exhibitor, we’ll give you a $50 credit towards a 2018 Booth reservation.

Please let us know if you have any questions or comments.  Thank you once again for agreeing to be a part of our Expo.  It’s going to be awesome, and we’re so happy to have your participation!  See you at the Expo!  971-279-2764

Thank you for participating in the 2017 Portland Women’s Expo!  This event wouldn’t be the same without you.  The goal of this information below is to provide you with the basic information and resources needed to make the Expo a success for everyone involved.  Please read through this carefully and let us know if you have any questions.  971-279-2764

Exhibitor Booths, Credentials, Comp Tickets

1.  Standard Booth Set-up.
Booths are 10’ x 10’ (unless you ordered a larger size), each are provided with 8’ high pipe & drape back-wall, and 3’ high piped & draped side rail dividers, and 1 booth identification sign. 

2.  Exhibitor Credentials.

A total of four (4) exhibitor credentials w/lanyards will be available for pick up during Move-In on Friday March 10th, located at the Exhibitor Services desk near Loading Bay B.

3.  Comp Tickets.

Each exhibitor receives ten (10) Comp Tickets to be used for business promotion, family, friends, or VIP customers. These tickets are available here by clicking this link.   Directions - Click the green ticket button and proceed to click on Enter Promotional Code in the upper right. Then enter in the box the word(s) "exhibitorcomp".  After choosing your quantity proceed to checkout.  Receive printable tickets directly to your email or a designated email(s)..

4.  Exhibitor Booth location - Click here for exhibitor list with booth numbers, then view floor map here to locate placement.
5.  Exhibitor Move In/Move Out 

  • Move-in Friday March 10th, Noon – 8pm.  View map of the Loading Area + Exhibit Hall below. 
  • Exhibitors will use Loading Bay B to move in. It is located on NE First Ave on the backside of the Convention Center. Exhibit Hall C is highlighted in white below.
  • Late Arrival Move-in:  Please contact our office to inform us & make arrangements  
  • Move-out will take place immediately after the Expo, on March 11th beginning at 5:01PM.  
  • We will enforce early move-out penalties - early tear down is not allowed. 

Click on the specs image below to enlarge

2017 Portland Women's Expo

Event Welcome Guide

Click the pic to flip through our 2016 Event Welcome Guide 

General Exhibitor Kit Information - Please Read below

Full page Ad Specs

You still have time, reserve your space inside our 2017 Event Welcome Guide.  

Reasons to reserve an AD

  • Targeted distribution to Women - up to 5000 copies
  • Your special offer will be carried home 
  • Event memorabilia (keepsake)
  • Traffic driver to your storefront or website

Reasons to reserve for exhibitors

  • The Ads tells everyone you were apart of this amazing event
  • Thousands of Women Consumers looking for specials 
  • Traffic driver to your booth or store front
  • More visibility more sells!

1/2 page Ad Specs

Click on images above to view sample graphics.

Distribute professional grade business materials created for you at an affordable price. Consultations and custom design options are available. Please click here to request design assistance from our Design Help Desk.

2017 Exhibitor Services                                    Call our service line: (971)279-2764

Postcards & Flyers

$225:  1000  4" x 6" double-sided postcards, printed in full digital color.

Please send all images (to specification size shown below) to pdxwomensexpo(at)

Document Specifications:

- 4.25" x 6.25" inch high resolution PDF or TIFF file that includes 
 0.125 inch bleed.

- Make sure important content is at least 1/4 inch away from
​   edges
of document.

Download Specification Sheet here >

Banners Standout in a crowd!

$249:  6' x 3' banner with grommets, printed in full digital color. Send all images (to specification size shown below) to pdxwomensexpo(at)

Document Specifications:

- Full Bleed Size (starting document size) should be
   71.80" x 30.20"

- Resolution 75 DPI

- Document Trim Size (final size after being cut) should
   be 71.56" x 29.97"

- Please be sure to keep all text within the safe margin.

 (Finished artwork should use the full bleed dimensions
​  for best results.)

"If you go out and make some good things happen,you will fill the world with hope, and fill yourself with hope."